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Who are most likely to arrive late to a meeting? Where in the U.S. is it most popular to join a meeting via a mobile device? And what percentage of audio-only meeting participants do you guess admit to falling asleep?
All this and more are covered in the second semiannual State of the Modern Meeting Report, produced by Blue Jeans Network, a video-centric collaboration service in the cloud, which allows for face-to-face meetings over a device. The report benchmarks trends in collaboration and demonstrates how technology is reshaping meetings.
Key findings include:
• 71 percent of respondents believe they lost a deal due to the lack of face-to-face interaction, and 6 percent have admitted to falling asleep during an audio-only meeting.
• While there is a 60 percent reduction in meetings the day before a holiday, there is a 118 percent increase in meetings the day after a holiday. Q1 2014 is poised to be the busiest meeting season of the year with the post-holiday spike and 25 percent more meetings taking place in February than any other time of the year.
• Women lead the meeting charge, attending 14 percent more meetings than men (up from 11 percent) and are 12 percent more likely than men to attend meetings on weekends.
• While 55 percent of us join meetings late, meetings in the Midwest are more likely to start on time than meetings on the East or West coasts. CEOs, CTOs and founders are most often late to meetings. Forty-one percent of meetings begin on time.
• CTOs, founders, product managers and salespeople average the most meetings per week, but executive assistants, administrative assistants and those in the legal department average the longest meetings.
• The five most common business uses cases for video-centric collaboration include team meetings, especially for geographically distributed organizations; sales and marketing, for both customer presentations and internal reviews; human resources for both recruiting and training; executive meetings and board meetings; and international meetings with partners, vendors and employees to reduce travel time and expense.
• One-third of all meetings include one or more participants on a mobile device. The most popular city for mobile users is New York, followed closely by San Francisco, and then Los Angeles, Chicago, and Houston. Mobile traffic spikes in the evening and morning, with three times more participants joining at 6 p.m. vs. 5 p.m. on their mobile devices and two times as many at 7 a.m. vs, 8 a.m.
What are the most popular days to have a meeting?
• The average business meeting lasts 45 minutes and has about five participants.
• Nearly one-half of meetings take place between 10 a.m. and 2 p.m. and most workdays conclude by 10 p.m.
• 41 percent of meetings take place on Tuesday and Wednesday, which are the most popular meeting days of the week.
• Weekend meetings have declined by more than a third in the past six months, from one in 10 to one in 15 meetings occurring on the weekend.
• Professionals are taking back the lunch hour with a 20 percent decline in meetings from noon to 1 p.m.
According to Blue Jeans chief commercial officer Stu Aaron, “If an in-person meeting is not an option, more than half of business professionals prefer a video meeting over an audio-only meeting.” Details: bluejeans.com.